Thank you to everyone who attended the AGM.
Minutes of the Annual General Meeting
Held on Thursday 22nd February 2024
Board Members attending
Richard Taylor Chairman Karyn Hammond Grounds
Brenda McKie Board Member Ian Talbot Board Member
Sandra Samuel Secretary Richard Hinds Board Member
Edward Stace Board Member
Members attending -10
1/ Welcome.
The Chairman welcomed everyone to the meeting and explained that any matters raised would be discussed at the next committee meeting.
2/ Apologies
Matthew Ironside Treasurer
12,21,22 and 24 Members
The owner of no. 24 asked the Secretary to pass on his thanks to the committee for the work that they do for the estate.
3/ Directorship -Nominations & Re-elections.
No Nominations were made and all members were re-elected.
4/ Introduction to the Board.
Each committee member introduced themselves.
5/ Chairman’s Report.
The Chairman confirmed that all members had received a copy of the 2023 AGM minutes . He thanked the committee for their work during the past year. The Chairman explained that since the last AGM the committee had discussed many recurring problems –
Parking
Rubbish/bins
Dog fouling
Security lights
He asked the members to contact the committee by email if they have any other concerns.
6/ Accounts.
The Treasurer was unable to attend the meeting but provided the following information which was read to the members by the Chairman.
“ We have kept the maintenance fees the same, as they now have been for 6 or 7 years. This is thanks to the hard work of the committee to keep the costs down. The one part that has gone up substantially is the cost of insurance, which is arranged by Nicholson’s. This amounts to about 30% of the costs. The other major costs are the buildings maintenance and grounds maintenance, also about 30% each, which are broadly in line with previous years. Overall, we had a surplus which will go towards our reserves in case of any major expenses in future years”
One member asked if was usual for the accounts to be historic . The Chairman explained that the accounts are always issued in this way as not all figures are available at this time.
7/ Matters arising from 2023 AGM
Uneven pavement
This has been reported to the council several time. The council still maintain that no repairs are required.
Karyn urged the members to keep reporting this to the Council.
8.AOB
a. Parking in turning circle
A member asked the committee if they could stop people parking in the turning circle. The committee explained that this is owned by the Council and they could only put up advisory notices and could not enforce a no parking zone.
ACTION – Karyn to contact the Council to ask if double yellow lines could be painted in the turning circle.
b. A member thanked the committee for arranging the cutting back of hedging and trees.
c. Drain overflowing in garage court 4
ACTION – Karyn to investigate and arrange unblocking if necessary.
d. Broken fencing
ACTIONED Karyn confirmed that this is hand and will be repaired as soon at the groundsman returns from annual leave.
e. Website
Sandra informed the members that she has been working with Matthew and Karyn to update the website and encouraged them to refer to it for information regarding the estate. www.leatclose.org.uk
f. Building insurance
Brenda advised the members that we are not able to change insurance providers as this is arranged by Nicholson’s. She advised them that we have to pay a £2500 excess on each claim and asked them to refer all claims directly to help@leatclose.org.uk.
ACTION -Brenda will meet with other Committee members to discuss insurance claims.
g .Damp in property 33
The owner reported damp in their property which is damaging furnishing. They have followed previous advise from the committee and have installed window vents and dehumidifiers. They asked if the committee could help further to resolve this issue. It was suggested that airbricks may help.
ACTION – Karyn to investigate the cost and installation of airbricks to the property.
The meeting closed at 8.15PM
Sandra Samuel Secretary